Supplier Records

Supplier Records

Suppliers
 
 The supplier module is another relationship module that not only records the typical contact information, but also gives the user easy access to transactional history, items carried,   and important settings that tell the system how the user will interact with each supplier. In addition, we have added an Activities module that turns the supplier record into a   relationship management tool.  
 
 
The Supplier Record is structured similar to other records throughout OpSuite, in that it has a header section on the top, with base information about the supplier, then at the bottom the user will find tabs that each contain specific information or additional records pertaining to the supplier.  

If the user is not already on a supplier record, follow the steps in the Records and Searches section of Login and Navigation to find a supplier and open its record.  
 
Basic Information
 

  • Account Number - The Account Number of the Supplier (Auto- Generated). This is a unique identifier for the supplier. 
  • Supplier Code - The Supplier Code is generally used to identify the supplier with the user's own code structure. This can be used to lookup the supplier on a purchase order or other areas in the system.
  • Supplier Name - Name of the supplier, generally their company name.
  • Term - Accounting Terms for that Supplier. Example: Net 30, Net 10, etc.
  • Tax ID - Tax ID of the supplier.
  • Accepted Currency - Currency accepted by the supplier.
 
Contact Information
 
  • Contact Title - There is a title drop down menu containing various title options, including: Mr., Mrs., Miss., Ms., Dr., Sir., Lord.
  • Contact First and Last Name - First and last name of the contact person at the supplier.
  • Website - Website of the supplier
  • Email - Email address of the supplier’s main contact.
  • Phone Number - Phone number of the supplier’s main contact.
  • Fax Number - Fax number of the supplier's main contact

 

Supplier Address

 

  • Address- The supplier’s address.
    • Line 1 - First line of the address.
    • Line 2 - Second line of the address (usually Suite or Apartment number), if applicable.
    • City, State, Zip Code - The supplier’s address city, state and zip code.
    • Country - The supplier’s country. This is a drop down menu from which the user can choose the appropriate country.
       

 

 
Supplier Contacts
 
Some suppliers have different contacts for different parts of the company.  Additional contacts for the supplier can be added under Supplier Contacts by selecting Add New Contact.

 
 
Supplier Items
 
The items carried by a particular supplier are found under Supplier Items.  This will display all items that have the selected supplier as a primary or secondary supplier.

 
Each item can be individually edited by selecting the Edit button on the left side of the table.  This will take you to the Item record.
 
The columns in the table give a quick insight to the item.
  • SKU- The SKU (Item Lookup Code) of the item carried.
  • Description - Description of the items carried.
  • Supplier Cost - Cost of the item.
  • Minimum Order - The minimum number of items the user can order.
  • Reorder Number - The ID that the supplier uses to identify the item.
  • MPQ - Minimum Pack Quantity. The minimum amount that can be ordered on a single purchase order from the respective supplier.

    • Related Articles

    • Item Records

      Items To access and Item Record, select Items from Inventory in the Navigation menu. The Item list, or item search screen will appear, displaying the top set of items. NOTE: See the Navigation section within this manual for more information on the ...

    • Employee Records

      Employees The employee module contains all employee records for OpSuite as well as the user’s point of sale application(s). Each employee record contains important information, employee roles and security, cashier and sales rep settings and security, ...

    • Records and Searches

      Records and Searches All records and transactions in OpSuite can be displayed in a list screen for easy searching and browsing. These lists are designed to make finding records or transactions easy and fast. The list screens share functionality ...

    • Customer Records

      Customers Customers are critical to every business, regardless of size, type, or location. OpSuite provides the users with a powerful customer relationship management tool in its Customers module. Each customer record holds valuable information about ...

    • Purchase Orders Overview

      Purchasing Orders The Purchase Order module is designed to make the process of creating, placing, and managing purchase orders easy and fast. In this section, we will discuss various tools and techniques the user can use to make the job of buying ...